PROMAN-erp supports your paperless business objective. The system has many places that the user can click to scan, or attach a document. This document stays attached to the record on the screen. This document is then visible anytime in the future with a click of the button on all relevant screens. No more looking for documents or going to that department and asking for a copy, if you are allowed, click a button and the PDF will be on your screen.

Examples of items that you can attach.

• Packslips from items received – scan as the receipt is processed in the system. The will be available later during the matching process for the AP invoice
• Certificate of Compliance – scan with the receipt of goods
• Material Certificates – scan with the receipt of the goods and/or during the inspection process.
• AP invoice – from the vendor. Any invoice can be scanned
• Supplier documents – copies of their ISO documentation and expiry date, other certifications, copy of returned audit report.
• AP checks – copies of the checks mailed to suppliers
• Sales Orders – related documents. You can set up your own categories to group the scans and might include; Customer Purchase Orders, Changes Orders, Quality Notices from Customer, Documents sent with shipments for Regulatory purposes, correspondence, etc
• Internal Rejections – rejections for processes in house. Could be the rejection form, marked up drawings show discrepancy.
• Work Orders – You can set up your categories to group the scans and might include; copy of the traveler with manual notes from the floor, test results, confirmation forms, etc
• Journal Entries – add supporting documentation for the entry, as many pages and documents as you might need for verification in the future.
• MDR – rejections of incoming material. Supporting documentation to define the deficiency.
• Good Part Inspection – scan drawings, marked up documents, supporting documents for the inspection process
• Purchase Orders – You can set up your categories to group these scans and might include; copies of signed requisitions, signed Purchase Orders, Capital approval form, supplier quotes, correspondence, etc
• Calibration of gauges and tools – supporting documents for the calibration process (either from an outside supplier) or your internal department.

The system handles the placement and naming of the scanned documents. There is no need for people searching folders for documents. The documents are tied to the records in the system and link to the document is handled by the system.